2004minutes, june10.doc
MINUTES OF THE REGULAR SESSION OF THE SANGGUNIANG PANLUNGSOD OF OLONGAPO, HELD ON JUNE 10, 2004
AT THE CITY HALL.
PRESENT:
Hon. Cynthia G. Cajudo - - - - - - - - - - City Vice Mayor & Presiding Officer
Hon. Gregorio M. Elane - - - - - - - - - - City Councilor
Hon. Angelina B. Andrada - - - - - - - - “ “
Hon. Anselmo A. Aquino - - - - - - - - - “ “
Hon. Gregorio A. Manglicmot - - - - - “ “
Hon. Edwin J. Piano - - - - - - - - - - - - - “ “
Hon. Rexy Gregorio-Cruz - - - - - - - - - “ “
Hon. Noel Y. Atienza - - - - - - - - - - - “ “
Hon. Bella P. Asuncion - - - - - - - - - - - “ “
Hon. Napoleon F. Capistrano - - - - - - President, Liga ng mga Barangay
Hon. Robine Rose C. Buenafe - - - - - SK Federation President
ABSENT:
Hon. Rolen C. Paulino - - - - - - - - - - - City Councilor
Hon. Teodoro D. Del Rosario - - - - - - - “ “
Call to Order
City Vice Mayor and Presiding Officer Cynthia G. Cajudo, called the session to order at 4:30 in the afternoon.
Today’s session is in lieu of yesterday’s session due to the public hearing on the Modernization of the Olongapo City Public Utilities Department (PUD) through privatization.
Roll Call
With ten (10) members and the Presiding Officer present, a quorum was declared.
Reading and Adoption of Minutes
On motion of Councilor Gregorio M. Elane, the body deferred the adoption of the minutes of its Regular Session held last May 26, 2004.
Communications and Referrals of Business
First Reading:
1. Draft Resolution No. 2004 – R-46 – A Resolution Approving The Annual Budget Of Barangay Sta. Rita, City Of Olongapo For Calendar Year 2004. Sponsored By Councilor Gregorio A. Manglicmot
2. Draft Resolution No. 2004 – R-47 – A Resolution Approving The Annual Budget Of Barangay West Tapinac, City Of Olongapo For Calendar Year 2004. Sponsored By Councilor Gregorio A. Manglicmot
Communications Read:
1. Letter request from the City Mayor for an appropriation ordinance in the amount of PhP352,292.00 to the item Repair and Maintenance – Roads, Highways & Bridges under Maintenance and Other Operating Expenses of the Office of the City Engineer, to be taken from the Unappropriated Balance of the General Fund to accommodate payment of purchases in year 2003. (Referred to the Committee on Appropriations)
2. Another letter from the City Mayor requesting the Sangguniang Panlungsod to consider an Ordinance appropriating an additional amount of PhP500,000.00 to the item Donations under Maintenance and Other Operating Expenses of the City Social Welfare and Development Office, to be taken from the Unappropriated Balance of the General Fund for medical assistance program. (Referred to the Committee on Appropriations)
3. Memorandum from Merlito J. Majarucon, General Services Officer to All Bids And Awards Committee Members informing that the Re-Bidding for providing janitorial services at the JLGMH, City Museum, City Mall, City Hall, Gordon College & Olongapo City Convention Center, this city will be held on June 7, 2004 at 10:30 A.M. at the General Services Office. (For file)
4. Memorandum from Maria Socorro M. Francisco, MD, Asst. City Health Officer and OIC, JLGAMM and Dolores E. Eclarin, Management and Audit Analyst III for the City Mayor informing that the Monthly Income of the James L. Gordon Avenue Market and Mall for May 2004 is PhP232,585.00. This includes payment of Arrears amounting to PhP78,200.00. (For review of Councilor Manglicmot)
5. First Indorsement of the following:
a. Memorandum of Ferdie M. Magrata, Hospital Administrator, James L. Gordon Memorial Hospital, this city, dated May 31, 2004 (thru the City Budget Officer) requesting additional appropriation of PhP2,200,000.00 to cover the increase in the stipend of Resident Physicians of JLGMH from PhP14,300.00 to PhP20,000.00 per month; (Referred to the Committee on Appropriations)
b. Letter of Len Rutledge, Team Leader, Sinclair Knight Merz (SKM), Philippines, Inc., Ortigas Centre, Pasig City, dated May 28, 2004 informing of the extension of the submission of the Draft Final Report to May 31, 2004 on the Modernization of the Olongapo City Public Utilities Department (PUD) Through Privatization; (For reading)
c. Also from Len Rutledge, Team Leader, Sinclair Knight Merz (SKM), Philippines, Inc., Ortigas Centre, Pasig City, dated May 31, 2004 with enclosed Draft Project Study and Draft Bid/Tender Documents for the Modernization of the Olongapo City Public Utilities Department (PUD); (For reading)
d. Courtesy resignation letter of Esmenia B. Sitchon, Administrator, Gordon College, this city, dated June 1, 2004 (resignation effective July 1, 2004); (Referred to Councilor Piano)
e. Letter of Trinidad C. Borces, Barangay Captain, Barangay Mabolo, Cebu City dated May 21, 2004 (Attention: Lie Montoya & Dave Contreras) informing of the Lakbay-Aral visit to Olongapo City of the Barangay Council of Barangay Mabolo and Sangguniang Kabataan Council of Cebu City on June 3, 2004, further requesting the City to host a lunch for the delegates and to issue Certificates of Appearance; (Noted)
f. Letter Application of Remedios A. Reboja of No. 0064 Ilwas, Subic, Zambales dated May 17, 2004 for a teaching position at Gordon College, with resume and supporting documents; (Referred to Councilor Piano)
g. Inspection Report of Task Force on Building Permit, this city, dated June 1, 2004 on eight (8) building constructions and one (1) fencing construction, status of their permit applications and submitted plans evaluated by the Task Force; (Referred to Councilor Elane)
h. Letter of Jeofrey T. Sumbad of Barangay New Cabalan, this city, dated June 1, 2004 stating that he is the owner of Lot 2254 which is adjacent to Lot 568 (Imelda Water Well located at Lopez Street, Purok 2, Barangay New Cabalan, this city), with pertinent documents on subject lots; (For discussion)
i. Memorandum of Josefina Rosa G. Legaspi, City Museum Coordinator, dated June 1, 2004 on proposed dates for the inauguration of the Olongapo City Museum; (Referred to all City Councilors)
j. Audit Observation Memorandum (AOM) No. 2004-016-101(03) of Delia R. Alfonso, State Auditor IV, Commission on Audit-Local Government Sector, this city, dated May 31, 2004 (Attention: Dennis R. Martinez, City Accountant) requesting comment/reply on the listed audit observations; (Referred to Councilor Manglicmot)
k. Letter of Gala M. Castro, Administration Manager, Vision Air Flight Support, Inc., Subic Bay International Airport, Subic Bay Freeport Zone dated June 1, 2004 (Attention: Genia Eclarino, City Social Welfare and Development Officer) requesting approval on the conduct of a Medical Mission for the street/abandoned/abused children under the Olongapo Center for Assistance and Rehabilitation (OCARE) and the Social Development Center (SDC) on June 19, 2004 from 1:00 p.m., with enclosed Company Profile (brochure) for reference; (Referred to Councilor Elane)
l. Letter of Dennis R. Martinez, City Accountant and Josie Nieves of the City Budget Office dated June 3, 2004 informing that one-half (1/2) mid-year bonus and cash gift advances to city government employees can be availed on or before June 30, 2004. Said benefits will require a total amount of PhP10.0 Million;
m. Letter of Hon. Evelyn B. Martinez, Municipal Mayor, Sta. Marcela, Apayao Province dated June 3, 2004 informing that officials and employees of the Local Government Unit of Sta. Marcela, Apayao Province will embark on a Lakbay-aral tour on June 14 to 18, 2004 with Olongapo City as one of the chosen destinations, said group to have an overnight stay in the City;
n. Letter of Octavio S.A. Gonzales, President, Philippine Association for Citizens with Developmental and Learning Disabilities, Inc. (PAC-DLD), Cubao, Quezon City dated May 3, 2004 requesting sponsorship of a two-day training in Olongapo City for 100 participants (parents, educators and care providers of children with developmental and learning disabilities in the grassroots level) slated this month; (For discussion)
o. Letter of Intent of Manuel R. Canaria, Assistant Vice-President II/Branch Head, United Coconut Planters’ Bank (UCPB)-SBMA Branch, Subic Bay Freeport Zone dated June 2, 2004 to set up/install an Automatic Teller Machine (ATM) inside the newly opened Olongapo City Mall, requesting a 5 sq. m. space for the ATM; (Referred to Councilor del Rosario)
p. Letter Proposal of Marlon Yutuc, Site Acquisition Executive, Mohave Management Consultancy, Inc. (authorized contractor of Alcatel Phils., DIGITEL Mobile Phils., Inc. ) dated June 3, 2004 to construct, install and operate telecommunication cell sites and antenna facility at Boys’ Town and Girls’ Home, Barangay New Cabalan, this city; (Referred to Councilor Cruz)
q. Letter of Atanacio M. Nacana, CIT Industrial Coordinator, Ramon Magsaysay Technological University, Iba, Zambales dated June 3, 2004 requesting approval on the accommodation of Myra Antalan, Jeslyn Ann Velasco and Cyra Nesperos to undergo On-the-Job Training for a total of 1,200 hours in the field of Architectural Drafting Technology, with resumes of subject OJT applicants attached; (Referred to Councilor Piano)
r. Invitation from Chowking Olongapo for the grand opening of its Olongapo City Mall outlet on Monday, June 7, 2004 at 7:30 a.m.;
s. Letter of Josefina Rosa G. Legaspi, City Museum Coordinator and City Mall Administrator, this city, dated June 3, 2004 seeking an increase in salary for her consultancy jobs; (Referred to Councilor Manglicmot)
t. Another letter of Josefina Rosa G. Legaspi, Olongapo City Museum Coordinator, this city, dated June 3, 2004 requesting approval on the putting up of a canteen/coffee shop utilizing the “patio” portion/space of the city museum – to generate extra income for the Museum’s other expenses; (Referred to Councilor del Rosario)
u. Letter of Virginia G. Navarro, City Population Officer, this city, dated June 4, 2004 requesting additional budget/appropriation for the purchase of three (3) window-type air conditioning units to be utilized at the new POPCOM Office located at the Olongapo City Hall Extension Building; (Referred to Councilor Cruz)
v. Letter of Atty. Leonuel N. Mas, City Legal Consultant dated June 2, 2004 updating this office on the outcome of the preliminary hearing regarding the Petition for Disqualification filed by Susan Luna against Maria Milagros H. Magsaysay (Case No. SPA (PES) No. CO001), with Respondent filing a Motion to Dismiss and Answer (copy attached);
w. Letter of Kristina A. Ngo, a SUGPO city scholar from Barangay New Kababae dated May 26, 2004 seeking reconsideration for her to be admitted as scholar at Gordon College (B.S. Nursing) even if she obtained a 79% entrance examination rating; (Referred to Councilor Piano)
x. Letter Application of Rachella Ma. T. Ramirez, Certified Public Accountant of #15 Simpson Street, Barangay Gordon Heights, this city, dated May 26, 2004 as Part-Time Instructor at Gordon College, with resume attached; (Referred to Councilor Piano)
y. Letter Application of Gerald V. Legaspi of #34 Gordon Street, New Banicain, this city, dated June 3, 2004 for any teaching position at Gordon College (preferably in the field of Psychology and/or General Education) with resume and supporting documents; and
z. Letter Application of Jojelyn Tumbaga, a Licensed Midwife, of Purok 5, Rizal Extension, Barangay Barretto, this city, dated June 3, 2004 as volunteer at the James L. Gordon Memorial Hospital, with resume and supporting documents. (Referred to Councilor Piano)
6. City Mayor’s request for the amount of PhP1,503,350.67 for the Construction of Additional Service Wards and Offices at James L. Gordon Memorial Hospital being undertaken by J.C. Lee Construction.
7. Letter from the City Mayor to the Sangguniang Panlungsod to consider an ordinance appropriating the amount of PhP500,000.00 as temporary advances from the General Fund, for the initial operation of the newly constructed Olongapo City Mall. (Referred to the Committee on Appropriations)
8. Another letter from the City Mayor to consider an ordinance appropriating the amount of PhP311,865.40 which pertains to the requirement for additional appropriation for telephone expenses and purchase of medicines for the Indigency Program (Operation Tuli, Medical and Dental Missions) of the City Health Department. (Referred to the Committee on Appropriations)
9. Memorandum from Ferdie M. Magrata, Hospital Administrator, JLGMH requesting for the assignment and/or hiring of an In-House Civil Engineer at JLGMH. (For discussion with Engr. Guevara)
10. Annual Budget of Sta. Rita for the Calendar Year 2004 which was approved on 5th day of January 2004 by the Sangguniang Barangay of Sta. Rita under Resolution No. 001, Series of 2004. (Referred to the Committee on Ways and Means )
11. Another Annual Budget of West Tapinac for the Calendar Year 2004 which was approved on 27th day of February 2004 by the Sangguniang Barangay of West Tapinac under Resolution No. 02, Series of 2004. (Referred to the Committee on Ways and Means )
12. Letter from Orlando Malana Maddela Jr., Police Senior Superintendent, DSC, City Director, OCPO addressed to the City Mayor thru Hon. City Vice Mayor, Cynthia G. Cajudo informing on the conduct of a demonstration and static display of the different SWAT equipment, accessories and other related paraphernalia on June 9, 2004 at 2:00 p.m. at the Rizal Triangle covered court, West Bajac-Bajac, Olongapo City. (Noted)
13. First indorsement of the following:
a. Administrative Order No. 99 issued by the President of the Philippines dated May 17, 2004 “Directing the Organization and Implementation of Activities and Programs to Celebrate Philippine Independence Day on June 12, 2004; (Noted)
b. Letter of R. Romulo A. Delos Reyes, Director, Bureau of International Promotion/Overall Artistic Director, KALAYAAN 2004-Department of Tourism, Manila dated June 4, 2004 requesting participation of the city contingent in the June 12 parade in Manila under the segment Kagalingan sa Sama-Samang Pagkilos (segment for government agencies and private sector) with relevant float and dancing contingent numbering 100 persons and request for approval to lend the giant Philippine Flag for the said event;( Noted)
c. Letter of Romeo A. Dilag, Vice President, Bank of the Philippine Islands, Paseo de Roxas, Makati City dated May 28, 2004 acknowledging receipt of the revised Contract of Lease between BPI and the City Government for a space at the Olongapo City Mall and request for reconsideration on a certain provisions of the said lease agreement; (Referred to the Committees on Business and Laws)
d. Letter of Hon. Evelyn Barsatan-Martinez, Municipal Mayor, Sta. Marcela, Apayao Province dated June 7, 2004 requesting free or discounted one night accommodation in the city in line with the Lakbay-Aral visit to Olongapo City municipal officials and employees of Sta. Marcela, Apayao on June 15, 2004; (Noted)
e. Letter of Pag-Asa Barangay Captain Captain Jimmy B. Pasag dated June 6, 2004 (attention: City Engineer Rey Guevara) requesting the upgrading of the drainage system at 12th Street (dead end) in the said barangay; (Referred to the Committee on Engineering)
f. Letter of Ma. Socorro M. Francisco, Assistant City Health Officer and Officer-In-Charge, James L. Gordon Avenue Market & Mall, Pag-Asa, this city, dated June 4, 2004 requesting three (3) office tables, one (1) typing table, one (1) computer table and four (4) chairs for the use of the Market Office staff, with JLHM&M Comparative Monthly Statement of Income for the period May 1 to 31, 2003 and 2004 and Comparative Monthly Income Statement for 2003 and 2004. (Referred to the Committee on Appropriations)
14. Letter from the City Mayor to the Sangguniang Panlungsod to consider an Ordinance advancing the amount of PhP912,000.00 for the proposed purchase, from the General Fund to the Revenue /generating Hospital Equipment Account under the Trust Fund Books as per attached Ordinance No. 41, Series of 1999. (Referred to the Committees on Appropriations, Finance and Health)
15. First Indorsement of the following:
a. Letter of Ferdinand D. Guarin, Branch Sales Manager, Smart Communications, Inc., Olongapo City dated June 4, 2004 confirming interest to lease/occupy a space at the Olongapo City Mall for a SMART sales booth/kiosk; (Referred to the Committee on Business)
b. Letter of Luz A. Dionisio, President/General Manager, L.A. Dionisio Trading & Construction, Pasay City dated May 3, 2004 (Thru: Reymundo L. Guevara, City Engineer) requesting payment for Billing No. 05 for the works done regarding the construction of a 4-classroom, 2-storey school building in Barangay Kalaklan, this city; (Referred to the Committees on Appropriations and Ways and Means)
c. Letter Intent of Engr. Roseller M. Hilario, Franchisee, of No. 1978 National Highway corner Bennett Road, Barangay Old Cabalan, this city, dated June 8, 2004 to lease a space (kiosk/cart-type store) at the Olongapo City Mall; (Refered to the Committee on Business)
d. Letter of Roderick S. Tan, Acting Finance Officer, Gordon College, this city, dated June 4, 2004 requesting transfer in the approved budget for the current year amounting to PhP500,000.00 from the item “School Buildings” to the item “Office Equipment” both under the account “Capital Outlay” for the purchase of Persona C25 Desktop Card Printer and peripherals for the school ID and Library cards. (Referred to the Committees on Appropriations & Ways and Means)
16. Resolution No. 5, Series of 2004 of Barangay West Bajac-Bajac, held on 29th day of May 2004, entitled, Resolution Requesting The City Government To Include In Its Priority Projects For The Year 2004 The Concreting Of Roads In West Bajac-Bajac Namely 21st, 22nd, 23rd From Brill To Davidson And The Construction Of Concrete Drainage Canal Along 21st Place. (Referred to the Committees on Appropriations and Engineering)
17. Memorandum from Rani C. Cruz, Market Superintendent to the City Mayor regarding Income Report For The Month Of April 2004. (Referred to the Committees on Finance and Market)
18. First Indorsement of the following:
a. Incident Report from Glenn M. Fabricante, Overall Coordinator, Olongapo City Convention Center dated June 9, 2004 on incident that transpired at the OCCC on the evening of June 8, 2004 involving Security Officer Rudolph Osorio and Special Response Team (SRT) Roving Officer Gary Tolentino; (Referred to the Committee on Laws)
b. List of Local Government Water Bill Accounts as of May 31, 2004 and Billing for the month of May 2004 forwarded by Aurora M. Ramos, Finance Manager, Subicwater, Subic Bay Freeport Zone dated June 8, 2004; (Referred to the Committees on Appropriations and Ways & Means)
c. Letter Proposal of Roxibeth A. Legaspi, Business Development Group Head, WG&A Super Commerce, Inc. dated June 9, 2004 to manage the Olongapo City Mall using the Quality Management System, handling the marketing, financial control, operation and administration of the mall using its people and ISO 9001:2000 System with proposal for a five percent (5%) share in gross revenue of the mall as Management Fee. (Referred to the Committees on Business, Appropriations and Ways & Means)
19. Invitation letter from the Officers and Members of the Olongapo Association of San Diego for their 25th Anniversary Grand Reunion on July 18, 2004 at the Town and Country Resort and Convention Center and congratulating Senator Elect Dick Gordon and Kate Gordon, Mayor Elect Bong Gordon and Anne Gordon, Vice Mayor Elect Rolen C. Paulino and all the newly elected members of the Sanggunian.
20. Letter from Alicia S. Javier, National President, Philippine League Of Secretaries To The Sanggunian, Inc. (PLEASES) thru: Presiding Officer, Sangguniang Panlungsod of Olongapo informing that they will hold the First Luzon Island Congress cum Joint Executive National Board Meeting of PLEASES in Alicia Hotel, Washington Drive, Legaspi City on July 26-31, 1004. (Noted)
Committee Report
Councilor Andrada informed the body that the City Health Office has already moved to their new location. To inform the public of such transfer, the Councilor recommended the setting up of signages and the opening of the City Hall back door for accessibility to the Building Annex.
The Presiding Officer tasked Councilor Andrada to inform the City Health Department Head to make formal request for the said passage.
Councilor Manglicmot rendered a report regarding the Annual Barangay Budgets of West Tapinac and Sta. Rita. As per review, the said budgets complied with the provisions of the Local Government Code noting on the 5% of the total appropriation that are set aside for projects under gender equality and development plans pursuant to Republic Act 7192 and the budgetary appropriations for power bills payable to the Public Utilities Department.
For the record, Councilor Cruz, relayed to the body that public hearing for the modernization and privatization of the PUD was conducted yesterday with a fairly good size of crowd.
Councilor Piano also added that concerned citizens also staged another public hearing through the radio this morning. Based on the phoned-in requests of the people, if possible, another public hearing or information drive regarding the said privatization be conducted.
On another report, Councilor Piano shared to the body the implications of the Commission on Higher Education (CHED) Memorandum No.2 sent to the Gordon College. One of the will-be affected courses is the Bachelor of Science in Nursing. The said memorandum stated that all programs for nursing offered in state colleges and universities will be under the jurisdiction of CHED. They ruled this out because many nursing graduates from local colleges and universities flanked the board examination.
Another effect of the said memorandum, is the City’s compliance to additional requirements of the CHED which had all been approved by the City Mayor. One of the said requirements that needs the immediate action of the City Council is the adoption of pertinent revisions in the creation of the Gordon College or Ordinance No. 9, Series 2000 such as, the use of the term “Board of Regents” which is applicable to state colleges should be renamed as “Board of Trustees,” the appropriate term used for local colleges and universities.
Secondly, in the said Memorandum, the City Mayor automatically holds the chairmanship of the said Board, not what the previous board had done of electing within themselves the Chairman of the Board.
Further, an alternate member of the Board had also been provided in the said CHED Memorandum Circular. In this way, a quorum is always attained to assure continuity of functions. A one-thousand peso (PhP1,000.00) honoraria per Board member per meeting was also provided to consider that there are members of the Board representing CHED and TESDA who will be coming outside the City of Olongapo.
All of the said matters mentioned by Councilor Piano are required for the City to secure accreditation of our college programs/curriculum.
Calendar of Business
Second Reading:
The body deferred consideration of the following items under Second Reading upon the manifestation of the sponsor, viz:
1. Draft Ordinance No. 2004–O-17 – An Ordinance Appropriating The Amount Of Four Hundred Twenty Thousand Two Hundred Pesos And 03/100 (PhP420,200.03) To The Item Overtime And Night Pay Under Personal Services Of The Office Of The City Mayor.
2. Draft Ordinance No. 2004–O-18 – An Ordinance Appropriating The Amount Of One Million Eight Hundred Sixty Seven Thousand Five Hundred Pesos (PhP1,867,500.00) Under The Office Of The City Mayor.
3. Draft Ordinance No. 2004-O-20 – An Ordinance Appropriating The Amount Of Three Million One Hundred Eleven Thousand Five Hundred Pesos (PhP3,222,500.00) Under The Office Of The City Mayor.
Other Matters
A. The following items were considered by the body as urgent matters and were unanimously approved on first, second and final readings:
1. Draft Resolution No. 2004-R-46 – A Resolution Approving The Annual Budget Of BArangay Sta. Rita, City Of Olongapo For Calendar Year 2004. Sponsored by Councilor Gregorio A. Manglicmot.
2. Draft Resolution No. 2004-R-47 – A Resolution Approving The Annual Budget OF Barangay West Tapinac, City Of Olongapo For Calendar Year 2004. Sponsored by Councilor Gregorio A. Manglicmot.
3. A Resolution Ratifying The Contracts Of Lease Entered Into By And Between The Honorable City Mayor Katherine H. Gordon And Abacus Books Corporation, Greenwich Pizza Corporation And Chowking Foods Corporation As Lessees Of The Olongapo City Mall. Sponsored by Councilor Noel Y. Atienza.
4. An Ordinance Amending Ordinance No. 9, Series Of 1999, Entitled “An Ordinance Creating Olongapo City Colleges.” Sponsored by Councilor Edwin J. Piano.
5. An Ordinance Appropriating The Amount Of PhP2,200,000.00 To Cover The Increase In The Stipend Of Resident Physicians Of James L. Gordon Memorial Hospital. Sponsored by Councilors Rexy Gregorio-Cruz and Gregorio A. Manglicmot.
Adjournment
There being no further business to be discussed, the session was adjourned at 5:40 in the evening.
I HEREBY CERTIFY TO THE
CORRECTNESS OF THE FOREGOING:
ELFLIDA S. SALMON
Acting Council Secretary
ATTEST:
CYNTHIA G. CAJUDO
City Vice-Mayor & Presiding Officer
AT THE CITY HALL.
PRESENT:
Hon. Cynthia G. Cajudo - - - - - - - - - - City Vice Mayor & Presiding Officer
Hon. Gregorio M. Elane - - - - - - - - - - City Councilor
Hon. Angelina B. Andrada - - - - - - - - “ “
Hon. Anselmo A. Aquino - - - - - - - - - “ “
Hon. Gregorio A. Manglicmot - - - - - “ “
Hon. Edwin J. Piano - - - - - - - - - - - - - “ “
Hon. Rexy Gregorio-Cruz - - - - - - - - - “ “
Hon. Noel Y. Atienza - - - - - - - - - - - “ “
Hon. Bella P. Asuncion - - - - - - - - - - - “ “
Hon. Napoleon F. Capistrano - - - - - - President, Liga ng mga Barangay
Hon. Robine Rose C. Buenafe - - - - - SK Federation President
ABSENT:
Hon. Rolen C. Paulino - - - - - - - - - - - City Councilor
Hon. Teodoro D. Del Rosario - - - - - - - “ “
Call to Order
City Vice Mayor and Presiding Officer Cynthia G. Cajudo, called the session to order at 4:30 in the afternoon.
Today’s session is in lieu of yesterday’s session due to the public hearing on the Modernization of the Olongapo City Public Utilities Department (PUD) through privatization.
Roll Call
With ten (10) members and the Presiding Officer present, a quorum was declared.
Reading and Adoption of Minutes
On motion of Councilor Gregorio M. Elane, the body deferred the adoption of the minutes of its Regular Session held last May 26, 2004.
Communications and Referrals of Business
First Reading:
1. Draft Resolution No. 2004 – R-46 – A Resolution Approving The Annual Budget Of Barangay Sta. Rita, City Of Olongapo For Calendar Year 2004. Sponsored By Councilor Gregorio A. Manglicmot
2. Draft Resolution No. 2004 – R-47 – A Resolution Approving The Annual Budget Of Barangay West Tapinac, City Of Olongapo For Calendar Year 2004. Sponsored By Councilor Gregorio A. Manglicmot
Communications Read:
1. Letter request from the City Mayor for an appropriation ordinance in the amount of PhP352,292.00 to the item Repair and Maintenance – Roads, Highways & Bridges under Maintenance and Other Operating Expenses of the Office of the City Engineer, to be taken from the Unappropriated Balance of the General Fund to accommodate payment of purchases in year 2003. (Referred to the Committee on Appropriations)
2. Another letter from the City Mayor requesting the Sangguniang Panlungsod to consider an Ordinance appropriating an additional amount of PhP500,000.00 to the item Donations under Maintenance and Other Operating Expenses of the City Social Welfare and Development Office, to be taken from the Unappropriated Balance of the General Fund for medical assistance program. (Referred to the Committee on Appropriations)
3. Memorandum from Merlito J. Majarucon, General Services Officer to All Bids And Awards Committee Members informing that the Re-Bidding for providing janitorial services at the JLGMH, City Museum, City Mall, City Hall, Gordon College & Olongapo City Convention Center, this city will be held on June 7, 2004 at 10:30 A.M. at the General Services Office. (For file)
4. Memorandum from Maria Socorro M. Francisco, MD, Asst. City Health Officer and OIC, JLGAMM and Dolores E. Eclarin, Management and Audit Analyst III for the City Mayor informing that the Monthly Income of the James L. Gordon Avenue Market and Mall for May 2004 is PhP232,585.00. This includes payment of Arrears amounting to PhP78,200.00. (For review of Councilor Manglicmot)
5. First Indorsement of the following:
a. Memorandum of Ferdie M. Magrata, Hospital Administrator, James L. Gordon Memorial Hospital, this city, dated May 31, 2004 (thru the City Budget Officer) requesting additional appropriation of PhP2,200,000.00 to cover the increase in the stipend of Resident Physicians of JLGMH from PhP14,300.00 to PhP20,000.00 per month; (Referred to the Committee on Appropriations)
b. Letter of Len Rutledge, Team Leader, Sinclair Knight Merz (SKM), Philippines, Inc., Ortigas Centre, Pasig City, dated May 28, 2004 informing of the extension of the submission of the Draft Final Report to May 31, 2004 on the Modernization of the Olongapo City Public Utilities Department (PUD) Through Privatization; (For reading)
c. Also from Len Rutledge, Team Leader, Sinclair Knight Merz (SKM), Philippines, Inc., Ortigas Centre, Pasig City, dated May 31, 2004 with enclosed Draft Project Study and Draft Bid/Tender Documents for the Modernization of the Olongapo City Public Utilities Department (PUD); (For reading)
d. Courtesy resignation letter of Esmenia B. Sitchon, Administrator, Gordon College, this city, dated June 1, 2004 (resignation effective July 1, 2004); (Referred to Councilor Piano)
e. Letter of Trinidad C. Borces, Barangay Captain, Barangay Mabolo, Cebu City dated May 21, 2004 (Attention: Lie Montoya & Dave Contreras) informing of the Lakbay-Aral visit to Olongapo City of the Barangay Council of Barangay Mabolo and Sangguniang Kabataan Council of Cebu City on June 3, 2004, further requesting the City to host a lunch for the delegates and to issue Certificates of Appearance; (Noted)
f. Letter Application of Remedios A. Reboja of No. 0064 Ilwas, Subic, Zambales dated May 17, 2004 for a teaching position at Gordon College, with resume and supporting documents; (Referred to Councilor Piano)
g. Inspection Report of Task Force on Building Permit, this city, dated June 1, 2004 on eight (8) building constructions and one (1) fencing construction, status of their permit applications and submitted plans evaluated by the Task Force; (Referred to Councilor Elane)
h. Letter of Jeofrey T. Sumbad of Barangay New Cabalan, this city, dated June 1, 2004 stating that he is the owner of Lot 2254 which is adjacent to Lot 568 (Imelda Water Well located at Lopez Street, Purok 2, Barangay New Cabalan, this city), with pertinent documents on subject lots; (For discussion)
i. Memorandum of Josefina Rosa G. Legaspi, City Museum Coordinator, dated June 1, 2004 on proposed dates for the inauguration of the Olongapo City Museum; (Referred to all City Councilors)
j. Audit Observation Memorandum (AOM) No. 2004-016-101(03) of Delia R. Alfonso, State Auditor IV, Commission on Audit-Local Government Sector, this city, dated May 31, 2004 (Attention: Dennis R. Martinez, City Accountant) requesting comment/reply on the listed audit observations; (Referred to Councilor Manglicmot)
k. Letter of Gala M. Castro, Administration Manager, Vision Air Flight Support, Inc., Subic Bay International Airport, Subic Bay Freeport Zone dated June 1, 2004 (Attention: Genia Eclarino, City Social Welfare and Development Officer) requesting approval on the conduct of a Medical Mission for the street/abandoned/abused children under the Olongapo Center for Assistance and Rehabilitation (OCARE) and the Social Development Center (SDC) on June 19, 2004 from 1:00 p.m., with enclosed Company Profile (brochure) for reference; (Referred to Councilor Elane)
l. Letter of Dennis R. Martinez, City Accountant and Josie Nieves of the City Budget Office dated June 3, 2004 informing that one-half (1/2) mid-year bonus and cash gift advances to city government employees can be availed on or before June 30, 2004. Said benefits will require a total amount of PhP10.0 Million;
m. Letter of Hon. Evelyn B. Martinez, Municipal Mayor, Sta. Marcela, Apayao Province dated June 3, 2004 informing that officials and employees of the Local Government Unit of Sta. Marcela, Apayao Province will embark on a Lakbay-aral tour on June 14 to 18, 2004 with Olongapo City as one of the chosen destinations, said group to have an overnight stay in the City;
n. Letter of Octavio S.A. Gonzales, President, Philippine Association for Citizens with Developmental and Learning Disabilities, Inc. (PAC-DLD), Cubao, Quezon City dated May 3, 2004 requesting sponsorship of a two-day training in Olongapo City for 100 participants (parents, educators and care providers of children with developmental and learning disabilities in the grassroots level) slated this month; (For discussion)
o. Letter of Intent of Manuel R. Canaria, Assistant Vice-President II/Branch Head, United Coconut Planters’ Bank (UCPB)-SBMA Branch, Subic Bay Freeport Zone dated June 2, 2004 to set up/install an Automatic Teller Machine (ATM) inside the newly opened Olongapo City Mall, requesting a 5 sq. m. space for the ATM; (Referred to Councilor del Rosario)
p. Letter Proposal of Marlon Yutuc, Site Acquisition Executive, Mohave Management Consultancy, Inc. (authorized contractor of Alcatel Phils., DIGITEL Mobile Phils., Inc. ) dated June 3, 2004 to construct, install and operate telecommunication cell sites and antenna facility at Boys’ Town and Girls’ Home, Barangay New Cabalan, this city; (Referred to Councilor Cruz)
q. Letter of Atanacio M. Nacana, CIT Industrial Coordinator, Ramon Magsaysay Technological University, Iba, Zambales dated June 3, 2004 requesting approval on the accommodation of Myra Antalan, Jeslyn Ann Velasco and Cyra Nesperos to undergo On-the-Job Training for a total of 1,200 hours in the field of Architectural Drafting Technology, with resumes of subject OJT applicants attached; (Referred to Councilor Piano)
r. Invitation from Chowking Olongapo for the grand opening of its Olongapo City Mall outlet on Monday, June 7, 2004 at 7:30 a.m.;
s. Letter of Josefina Rosa G. Legaspi, City Museum Coordinator and City Mall Administrator, this city, dated June 3, 2004 seeking an increase in salary for her consultancy jobs; (Referred to Councilor Manglicmot)
t. Another letter of Josefina Rosa G. Legaspi, Olongapo City Museum Coordinator, this city, dated June 3, 2004 requesting approval on the putting up of a canteen/coffee shop utilizing the “patio” portion/space of the city museum – to generate extra income for the Museum’s other expenses; (Referred to Councilor del Rosario)
u. Letter of Virginia G. Navarro, City Population Officer, this city, dated June 4, 2004 requesting additional budget/appropriation for the purchase of three (3) window-type air conditioning units to be utilized at the new POPCOM Office located at the Olongapo City Hall Extension Building; (Referred to Councilor Cruz)
v. Letter of Atty. Leonuel N. Mas, City Legal Consultant dated June 2, 2004 updating this office on the outcome of the preliminary hearing regarding the Petition for Disqualification filed by Susan Luna against Maria Milagros H. Magsaysay (Case No. SPA (PES) No. CO001), with Respondent filing a Motion to Dismiss and Answer (copy attached);
w. Letter of Kristina A. Ngo, a SUGPO city scholar from Barangay New Kababae dated May 26, 2004 seeking reconsideration for her to be admitted as scholar at Gordon College (B.S. Nursing) even if she obtained a 79% entrance examination rating; (Referred to Councilor Piano)
x. Letter Application of Rachella Ma. T. Ramirez, Certified Public Accountant of #15 Simpson Street, Barangay Gordon Heights, this city, dated May 26, 2004 as Part-Time Instructor at Gordon College, with resume attached; (Referred to Councilor Piano)
y. Letter Application of Gerald V. Legaspi of #34 Gordon Street, New Banicain, this city, dated June 3, 2004 for any teaching position at Gordon College (preferably in the field of Psychology and/or General Education) with resume and supporting documents; and
z. Letter Application of Jojelyn Tumbaga, a Licensed Midwife, of Purok 5, Rizal Extension, Barangay Barretto, this city, dated June 3, 2004 as volunteer at the James L. Gordon Memorial Hospital, with resume and supporting documents. (Referred to Councilor Piano)
6. City Mayor’s request for the amount of PhP1,503,350.67 for the Construction of Additional Service Wards and Offices at James L. Gordon Memorial Hospital being undertaken by J.C. Lee Construction.
7. Letter from the City Mayor to the Sangguniang Panlungsod to consider an ordinance appropriating the amount of PhP500,000.00 as temporary advances from the General Fund, for the initial operation of the newly constructed Olongapo City Mall. (Referred to the Committee on Appropriations)
8. Another letter from the City Mayor to consider an ordinance appropriating the amount of PhP311,865.40 which pertains to the requirement for additional appropriation for telephone expenses and purchase of medicines for the Indigency Program (Operation Tuli, Medical and Dental Missions) of the City Health Department. (Referred to the Committee on Appropriations)
9. Memorandum from Ferdie M. Magrata, Hospital Administrator, JLGMH requesting for the assignment and/or hiring of an In-House Civil Engineer at JLGMH. (For discussion with Engr. Guevara)
10. Annual Budget of Sta. Rita for the Calendar Year 2004 which was approved on 5th day of January 2004 by the Sangguniang Barangay of Sta. Rita under Resolution No. 001, Series of 2004. (Referred to the Committee on Ways and Means )
11. Another Annual Budget of West Tapinac for the Calendar Year 2004 which was approved on 27th day of February 2004 by the Sangguniang Barangay of West Tapinac under Resolution No. 02, Series of 2004. (Referred to the Committee on Ways and Means )
12. Letter from Orlando Malana Maddela Jr., Police Senior Superintendent, DSC, City Director, OCPO addressed to the City Mayor thru Hon. City Vice Mayor, Cynthia G. Cajudo informing on the conduct of a demonstration and static display of the different SWAT equipment, accessories and other related paraphernalia on June 9, 2004 at 2:00 p.m. at the Rizal Triangle covered court, West Bajac-Bajac, Olongapo City. (Noted)
13. First indorsement of the following:
a. Administrative Order No. 99 issued by the President of the Philippines dated May 17, 2004 “Directing the Organization and Implementation of Activities and Programs to Celebrate Philippine Independence Day on June 12, 2004; (Noted)
b. Letter of R. Romulo A. Delos Reyes, Director, Bureau of International Promotion/Overall Artistic Director, KALAYAAN 2004-Department of Tourism, Manila dated June 4, 2004 requesting participation of the city contingent in the June 12 parade in Manila under the segment Kagalingan sa Sama-Samang Pagkilos (segment for government agencies and private sector) with relevant float and dancing contingent numbering 100 persons and request for approval to lend the giant Philippine Flag for the said event;( Noted)
c. Letter of Romeo A. Dilag, Vice President, Bank of the Philippine Islands, Paseo de Roxas, Makati City dated May 28, 2004 acknowledging receipt of the revised Contract of Lease between BPI and the City Government for a space at the Olongapo City Mall and request for reconsideration on a certain provisions of the said lease agreement; (Referred to the Committees on Business and Laws)
d. Letter of Hon. Evelyn Barsatan-Martinez, Municipal Mayor, Sta. Marcela, Apayao Province dated June 7, 2004 requesting free or discounted one night accommodation in the city in line with the Lakbay-Aral visit to Olongapo City municipal officials and employees of Sta. Marcela, Apayao on June 15, 2004; (Noted)
e. Letter of Pag-Asa Barangay Captain Captain Jimmy B. Pasag dated June 6, 2004 (attention: City Engineer Rey Guevara) requesting the upgrading of the drainage system at 12th Street (dead end) in the said barangay; (Referred to the Committee on Engineering)
f. Letter of Ma. Socorro M. Francisco, Assistant City Health Officer and Officer-In-Charge, James L. Gordon Avenue Market & Mall, Pag-Asa, this city, dated June 4, 2004 requesting three (3) office tables, one (1) typing table, one (1) computer table and four (4) chairs for the use of the Market Office staff, with JLHM&M Comparative Monthly Statement of Income for the period May 1 to 31, 2003 and 2004 and Comparative Monthly Income Statement for 2003 and 2004. (Referred to the Committee on Appropriations)
14. Letter from the City Mayor to the Sangguniang Panlungsod to consider an Ordinance advancing the amount of PhP912,000.00 for the proposed purchase, from the General Fund to the Revenue /generating Hospital Equipment Account under the Trust Fund Books as per attached Ordinance No. 41, Series of 1999. (Referred to the Committees on Appropriations, Finance and Health)
15. First Indorsement of the following:
a. Letter of Ferdinand D. Guarin, Branch Sales Manager, Smart Communications, Inc., Olongapo City dated June 4, 2004 confirming interest to lease/occupy a space at the Olongapo City Mall for a SMART sales booth/kiosk; (Referred to the Committee on Business)
b. Letter of Luz A. Dionisio, President/General Manager, L.A. Dionisio Trading & Construction, Pasay City dated May 3, 2004 (Thru: Reymundo L. Guevara, City Engineer) requesting payment for Billing No. 05 for the works done regarding the construction of a 4-classroom, 2-storey school building in Barangay Kalaklan, this city; (Referred to the Committees on Appropriations and Ways and Means)
c. Letter Intent of Engr. Roseller M. Hilario, Franchisee, of No. 1978 National Highway corner Bennett Road, Barangay Old Cabalan, this city, dated June 8, 2004 to lease a space (kiosk/cart-type store) at the Olongapo City Mall; (Refered to the Committee on Business)
d. Letter of Roderick S. Tan, Acting Finance Officer, Gordon College, this city, dated June 4, 2004 requesting transfer in the approved budget for the current year amounting to PhP500,000.00 from the item “School Buildings” to the item “Office Equipment” both under the account “Capital Outlay” for the purchase of Persona C25 Desktop Card Printer and peripherals for the school ID and Library cards. (Referred to the Committees on Appropriations & Ways and Means)
16. Resolution No. 5, Series of 2004 of Barangay West Bajac-Bajac, held on 29th day of May 2004, entitled, Resolution Requesting The City Government To Include In Its Priority Projects For The Year 2004 The Concreting Of Roads In West Bajac-Bajac Namely 21st, 22nd, 23rd From Brill To Davidson And The Construction Of Concrete Drainage Canal Along 21st Place. (Referred to the Committees on Appropriations and Engineering)
17. Memorandum from Rani C. Cruz, Market Superintendent to the City Mayor regarding Income Report For The Month Of April 2004. (Referred to the Committees on Finance and Market)
18. First Indorsement of the following:
a. Incident Report from Glenn M. Fabricante, Overall Coordinator, Olongapo City Convention Center dated June 9, 2004 on incident that transpired at the OCCC on the evening of June 8, 2004 involving Security Officer Rudolph Osorio and Special Response Team (SRT) Roving Officer Gary Tolentino; (Referred to the Committee on Laws)
b. List of Local Government Water Bill Accounts as of May 31, 2004 and Billing for the month of May 2004 forwarded by Aurora M. Ramos, Finance Manager, Subicwater, Subic Bay Freeport Zone dated June 8, 2004; (Referred to the Committees on Appropriations and Ways & Means)
c. Letter Proposal of Roxibeth A. Legaspi, Business Development Group Head, WG&A Super Commerce, Inc. dated June 9, 2004 to manage the Olongapo City Mall using the Quality Management System, handling the marketing, financial control, operation and administration of the mall using its people and ISO 9001:2000 System with proposal for a five percent (5%) share in gross revenue of the mall as Management Fee. (Referred to the Committees on Business, Appropriations and Ways & Means)
19. Invitation letter from the Officers and Members of the Olongapo Association of San Diego for their 25th Anniversary Grand Reunion on July 18, 2004 at the Town and Country Resort and Convention Center and congratulating Senator Elect Dick Gordon and Kate Gordon, Mayor Elect Bong Gordon and Anne Gordon, Vice Mayor Elect Rolen C. Paulino and all the newly elected members of the Sanggunian.
20. Letter from Alicia S. Javier, National President, Philippine League Of Secretaries To The Sanggunian, Inc. (PLEASES) thru: Presiding Officer, Sangguniang Panlungsod of Olongapo informing that they will hold the First Luzon Island Congress cum Joint Executive National Board Meeting of PLEASES in Alicia Hotel, Washington Drive, Legaspi City on July 26-31, 1004. (Noted)
Committee Report
Councilor Andrada informed the body that the City Health Office has already moved to their new location. To inform the public of such transfer, the Councilor recommended the setting up of signages and the opening of the City Hall back door for accessibility to the Building Annex.
The Presiding Officer tasked Councilor Andrada to inform the City Health Department Head to make formal request for the said passage.
Councilor Manglicmot rendered a report regarding the Annual Barangay Budgets of West Tapinac and Sta. Rita. As per review, the said budgets complied with the provisions of the Local Government Code noting on the 5% of the total appropriation that are set aside for projects under gender equality and development plans pursuant to Republic Act 7192 and the budgetary appropriations for power bills payable to the Public Utilities Department.
For the record, Councilor Cruz, relayed to the body that public hearing for the modernization and privatization of the PUD was conducted yesterday with a fairly good size of crowd.
Councilor Piano also added that concerned citizens also staged another public hearing through the radio this morning. Based on the phoned-in requests of the people, if possible, another public hearing or information drive regarding the said privatization be conducted.
On another report, Councilor Piano shared to the body the implications of the Commission on Higher Education (CHED) Memorandum No.2 sent to the Gordon College. One of the will-be affected courses is the Bachelor of Science in Nursing. The said memorandum stated that all programs for nursing offered in state colleges and universities will be under the jurisdiction of CHED. They ruled this out because many nursing graduates from local colleges and universities flanked the board examination.
Another effect of the said memorandum, is the City’s compliance to additional requirements of the CHED which had all been approved by the City Mayor. One of the said requirements that needs the immediate action of the City Council is the adoption of pertinent revisions in the creation of the Gordon College or Ordinance No. 9, Series 2000 such as, the use of the term “Board of Regents” which is applicable to state colleges should be renamed as “Board of Trustees,” the appropriate term used for local colleges and universities.
Secondly, in the said Memorandum, the City Mayor automatically holds the chairmanship of the said Board, not what the previous board had done of electing within themselves the Chairman of the Board.
Further, an alternate member of the Board had also been provided in the said CHED Memorandum Circular. In this way, a quorum is always attained to assure continuity of functions. A one-thousand peso (PhP1,000.00) honoraria per Board member per meeting was also provided to consider that there are members of the Board representing CHED and TESDA who will be coming outside the City of Olongapo.
All of the said matters mentioned by Councilor Piano are required for the City to secure accreditation of our college programs/curriculum.
Calendar of Business
Second Reading:
The body deferred consideration of the following items under Second Reading upon the manifestation of the sponsor, viz:
1. Draft Ordinance No. 2004–O-17 – An Ordinance Appropriating The Amount Of Four Hundred Twenty Thousand Two Hundred Pesos And 03/100 (PhP420,200.03) To The Item Overtime And Night Pay Under Personal Services Of The Office Of The City Mayor.
2. Draft Ordinance No. 2004–O-18 – An Ordinance Appropriating The Amount Of One Million Eight Hundred Sixty Seven Thousand Five Hundred Pesos (PhP1,867,500.00) Under The Office Of The City Mayor.
3. Draft Ordinance No. 2004-O-20 – An Ordinance Appropriating The Amount Of Three Million One Hundred Eleven Thousand Five Hundred Pesos (PhP3,222,500.00) Under The Office Of The City Mayor.
Other Matters
A. The following items were considered by the body as urgent matters and were unanimously approved on first, second and final readings:
1. Draft Resolution No. 2004-R-46 – A Resolution Approving The Annual Budget Of BArangay Sta. Rita, City Of Olongapo For Calendar Year 2004. Sponsored by Councilor Gregorio A. Manglicmot.
2. Draft Resolution No. 2004-R-47 – A Resolution Approving The Annual Budget OF Barangay West Tapinac, City Of Olongapo For Calendar Year 2004. Sponsored by Councilor Gregorio A. Manglicmot.
3. A Resolution Ratifying The Contracts Of Lease Entered Into By And Between The Honorable City Mayor Katherine H. Gordon And Abacus Books Corporation, Greenwich Pizza Corporation And Chowking Foods Corporation As Lessees Of The Olongapo City Mall. Sponsored by Councilor Noel Y. Atienza.
4. An Ordinance Amending Ordinance No. 9, Series Of 1999, Entitled “An Ordinance Creating Olongapo City Colleges.” Sponsored by Councilor Edwin J. Piano.
5. An Ordinance Appropriating The Amount Of PhP2,200,000.00 To Cover The Increase In The Stipend Of Resident Physicians Of James L. Gordon Memorial Hospital. Sponsored by Councilors Rexy Gregorio-Cruz and Gregorio A. Manglicmot.
Adjournment
There being no further business to be discussed, the session was adjourned at 5:40 in the evening.
I HEREBY CERTIFY TO THE
CORRECTNESS OF THE FOREGOING:
ELFLIDA S. SALMON
Acting Council Secretary
ATTEST:
CYNTHIA G. CAJUDO
City Vice-Mayor & Presiding Officer
posted by Anonymous at
9/05/2004
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